Event Logistics

Information for Sponsors & Exhibitors



Logo, Graphics and Web Link

Many of you have sent your logos and web link to us for the website and/or other 31 Media activities so we have used the most current logo we hold on the website: If this logo is incorrect please send the new logo to JJ Jordan [email protected] and the website will be amended.


Any revised logos should be sent in the following 2 formats
1. Logo to work on a white / light background
2. Logo to work on a black / dark background
If you do not have an .eps version of your logo then please supply your logo on a transparent background and saved as a layered Photoshop or tiff file. This format of file must be at least 300 dpi in resolution with a minimum dimension of 200mm and saved in CMYK. Thank you if you have already done so.


For the purposes of consistency, we will represent you as your company name (not product name) on any literature, promotional items, floor plans, where your logo is not used.



Exhibition & Staff Allocation

As per your package, you have a stand area of 3m x 2m (of which 3m x 1m is for the placement of a branded pop up stand). A table and chairs will be provided by the venue. Should you not have a branded pop up stand we can arrange this for you from the creation of artwork through to the delivery of the stand itself – additional costs will apply.


You may bring the following numbers of personnel to the event based on the package you booked:
Session Sponsor with Expo Stand: 3
Session Sponsor: 2
Exhibitor: 2


If you have not already done so please email: [email protected] with the names of individuals attending no later than 10th March 2017 to include:
• Full Name
• Contact Number
• Email
• Company Name & Address
• Whether they are exhibition personnel or room host
• Any dietary requirements

Should you wish to bring additional members of staff they can be accommodated although there will be a cost of £299 + VAT per person



Set-up & Breakdown

The TEST Focus Groups is held at the Park Inn Hotel, Bath Road, Heathrow, Middlesex UB7 0DU


Set up is from 7pm on Monday 20th March.


Breakdown is from the close of the event at 5pm on Tuesday 21st March


Please note: that the venue must be clear at 7pm


Please ensure your stand is not broken down before the times provided.



Transport, Accommodation, Parking

There is ample parking on site at the Park Inn Hotel – please download the location map from: or visit to view the local area.



Screen Hire

If you would like a 32” LCD screen with a stand one day hire is £150 + VAT


If you would like a 42” LCD screen with a stand one day hire is £340 + VAT.


If you would like a 46” LCD screen with a stand one day hire is £370 + VAT.


If you would like a 50” LCD screen with a stand one day hire is £440 + VAT.


If you would like an LCD projector the cost for one day hire is £100 + VAT.


Please note any screen hire costs must be paid in full prior to the event



Event Times 21 March 2017

Registration, Tea & Coffee 9am – 9.45am
First Debate Sessions Commence 9.45am – 11.15am
Morning Coffee & Exhibition 11.15am – 11.45am
Second Debate Sessions Commence 11.45am – 13.15
Lunch & Exhibition 13-15 – 14.30
Third Debate Sessions Commence 14.30-16.00
Afternoon Tea & Coffee, Exhibition 16.00-16.30
Event Close 16.30


Please also refer to:




All courier drop-off should be addressed as below and strictly no more than 3 days prior to the event.


Please address all to the following:
Arvy Gosal
TEST Focus Groups – c/o 31 Media Ltd
Park Inn Hotel
Bath Road
Middlesex, UB7 0DU

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For debate sponsors a stand in the exhibition is absolutely essential as delegates will have discussed and debated the issues facing them and found, with the guidance of the host, workable solutions to their challenges. To then view a demonstration of the very products or services that will help resolve their issues is an opportunity that should not be missed.
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